Donation matching by corporations
Many corporations support their employees in their personal philanthropic efforts by matching individual contributions to non-profit organizations like ours. Say, you donate $100 to a charity organization and your company has a 1:1 matching gifts program, then your company would also contribute $100 to the same organization. Some companies may even match 1:2 or 1:3!!
Donors, please check with your employer's human resources or payroll department to see whether they offer a matching gift program that supports "Association for India's Development (AID)" or "Asha for Education". We have published a tentative list of companies here that have matched donations to AID and/or Asha in the past. Donors will still have to double check with their employer to make sure that the matching is available for the specific organization (AID or Asha). The email receipt for the online donation will contain information on which organization the donation went to and their contact information.
If AID or Asha is not in the company's charity list
The email confirmation for the donation from TeamAIDAsha will have the complete details on which organization the donation was allocated to (AID or Asha). If the company does not already have AID or Asha listed as an approved charity, you can easily add the new entry by following the admin process in the company. It normally involves filling in a paper or online form with the AID or Asha admin information.
For AID you can use the following information:
Organization Name: Association for India's Development (AID)
Web site: http://www.aidboston.org
AID tax ID: 04-3652609
Local chapter address(preferred): AID Boston, PO Box 390884, Cambridge, MA 02139
Headquarters address: Association for India's Development, 5011 Tecumseh Street, College Park, MD 20740
For Asha you can use the following information:
Organization Name: Asha for Education
Web site: http://www.ashanet.org/mit
Asha tax ID: 77-0459884
Local chapter address(preferred): Asha For Education - MIT/Boston, PO Box 391802, Cambridge, MA 02139
Headquarters address: Asha for Education, P.O. Box 322, New York, NY 10040
Matching Process (once the charity is part of the approved list of charities)
Each company has a different matching process, but here is how it normally works.
0. Donor and/or runner has confirmed that the donor's employer will match the donation for AID and/or Asha (see the steps listed above).
1. Donor makes a donation on TeamAIDAsha runner page via credit card online. The donation is dynamically routed to the credit card page for AID or Asha depending on the totals collected so far (donations are distributed equally between AID and Asha).
2. Donor and runner will receive an email acknowledgement from TeamAIDAsha that will list the organization that the donation went to (either AID or Asha) and corporate matching address for the organization
3. Donor submits a form within his/her company ("matching company‟) that tells the company that she has made a donation. This could be a paper form or an online process, depends on the company. Please make sure to use the information (address of the organization etc) in the donation acknowledgement email.
4. Once donor has submitted the matching form, runner should update the donation in his/her TAA account to reflect that you are expecting a matching from this company for an amount of xx etc. Runner should confirm with the donor that the form was submitted before updating your TAA account.
5. Matching company will send an email or letter to the organization that received the donation. In some cases they may send it to the AID or Asha central offices because that is the address in the official company records. This is OK, but not ideal because it is harder to track them.
6. Organization treasurer will fill in the matching form confirming the donation and tax information about AID / Asha and send it back to the matching company
7. Matching Company will review the form and send the matching check to AID or Asha. Note that steps 5 to 7 could take many months. So, please get started ASAP!!
Donors, please check with your employer's human resources or payroll department to see whether they offer a matching gift program that supports "Association for India's Development (AID)" or "Asha for Education". We have published a tentative list of companies here that have matched donations to AID and/or Asha in the past. Donors will still have to double check with their employer to make sure that the matching is available for the specific organization (AID or Asha). The email receipt for the online donation will contain information on which organization the donation went to and their contact information.
If AID or Asha is not in the company's charity list
The email confirmation for the donation from TeamAIDAsha will have the complete details on which organization the donation was allocated to (AID or Asha). If the company does not already have AID or Asha listed as an approved charity, you can easily add the new entry by following the admin process in the company. It normally involves filling in a paper or online form with the AID or Asha admin information.
For AID you can use the following information:
Organization Name: Association for India's Development (AID)
Web site: http://www.aidboston.org
AID tax ID: 04-3652609
Local chapter address(preferred): AID Boston, PO Box 390884, Cambridge, MA 02139
Headquarters address: Association for India's Development, 5011 Tecumseh Street, College Park, MD 20740
For Asha you can use the following information:
Organization Name: Asha for Education
Web site: http://www.ashanet.org/mit
Asha tax ID: 77-0459884
Local chapter address(preferred): Asha For Education - MIT/Boston, PO Box 391802, Cambridge, MA 02139
Headquarters address: Asha for Education, P.O. Box 322, New York, NY 10040
Matching Process (once the charity is part of the approved list of charities)
Each company has a different matching process, but here is how it normally works.
0. Donor and/or runner has confirmed that the donor's employer will match the donation for AID and/or Asha (see the steps listed above).
1. Donor makes a donation on TeamAIDAsha runner page via credit card online. The donation is dynamically routed to the credit card page for AID or Asha depending on the totals collected so far (donations are distributed equally between AID and Asha).
2. Donor and runner will receive an email acknowledgement from TeamAIDAsha that will list the organization that the donation went to (either AID or Asha) and corporate matching address for the organization
3. Donor submits a form within his/her company ("matching company‟) that tells the company that she has made a donation. This could be a paper form or an online process, depends on the company. Please make sure to use the information (address of the organization etc) in the donation acknowledgement email.
4. Once donor has submitted the matching form, runner should update the donation in his/her TAA account to reflect that you are expecting a matching from this company for an amount of xx etc. Runner should confirm with the donor that the form was submitted before updating your TAA account.
5. Matching company will send an email or letter to the organization that received the donation. In some cases they may send it to the AID or Asha central offices because that is the address in the official company records. This is OK, but not ideal because it is harder to track them.
6. Organization treasurer will fill in the matching form confirming the donation and tax information about AID / Asha and send it back to the matching company
7. Matching Company will review the form and send the matching check to AID or Asha. Note that steps 5 to 7 could take many months. So, please get started ASAP!!
